Question
You had an appointment with the bank and now you realized that you can’t make it for that. write a letter to the manager:
- Give details about your appointment and dates
- Explain the reason why you cannot make it
- Ask for other dates
⏰ Time’s Up!
Your time for this writing task has ended.
Sample Answer:
Dear Sir,
I am writing this letter to request for rescheduling my appointment on coming Tuesday, 22nd November 2023 at 11:00 am.
I booked an appointment online through the bank’s website to discuss some important aspects related to my Demat account, however, I regret to inform you that I must ask for a postponement of this meeting owing to an unexpected family emergency.
I truly regret for any trouble this may have caused and recognize the significance of our scheduled session. Your bank has always offered excellent services, and I look forward to talking with you about the topics we have scheduled.
I respectfully ask for your assistance in choosing an appropriate substitute day and time for having a discussion. We can select a time that works for both of us in the upcoming weeks. I’m accommodating and open to suggestions.
Thank you for all your help and consideration in this circumstance. I appreciate your cooperation and apologise again for any inconvenience that this may have caused.
Looking forward for an affirmative response.
Yours faithfully,
Johnson
Vocabulary Used & Why?
- Rescheduling: A professional term to describe changing the timing of an appointment.
- Postponement: A formal alternative to “rescheduling,” emphasizing a delay due to unforeseen circumstances.
- Owing to: A sophisticated phrase to explain the reason for a situation, maintaining formality.
- Regret: Polite language to express remorse, keeping the tone respectful.
- Significance: Highlights the importance of the scheduled meeting, showing its value.
- Substitute: A concise word to refer to a replacement time, enhancing clarity.
- Accommodating: Demonstrates flexibility and willingness to adjust, showing professionalism.
- Consideration: A formal word to express gratitude for understanding and assistance.
- Apologise: A formal term to acknowledge inconvenience caused, emphasizing sincerity.
- Affirmative response: A polite way to express hope for a positive reply, ending the letter on an optimistic note.